PROCUREMENT & SPEND MANAGEMENT
Every purchase,
accounted for.
ProcWisely takes each request through approval, ordering, matching, and payment — one clean paper trail instead of email threads and spreadsheets.
THE PAPER TRAIL
From request to reconciled, in three documents.
Request
Anyone on your team submits a purchase request in seconds. Item catalogs and templates keep entries consistent, and required fields are baked into the form.
Approve
Routing rules send each request through the right approval chain based on amount, department, vendor, or GL code — no spreadsheets, no chasing approvers down.
Order & pay
One click converts an approved request into a purchase order. Receive goods, three-way match invoices, and reconcile payments — all in the same place.
WHAT'S INSIDE
One system for the whole spend cycle.
Every module below is included in the one plan — nothing to license separately, nothing extra to buy.
Approval workflows
Chains that branch on amount, department, cost center, vendor, or GL code. Delegation and parallel approvals included.
Budgets & cost centers
Every request checks against a live budget before it's approved. Alerts fire before a line goes over, not after.
Three-way matching
Invoices are matched to purchase orders and goods receipts automatically. Exceptions surface; everything else flows through.
Inventory & reorder points
Track stock levels alongside purchasing and trigger reorders before critical supplies run out.
Expenses & reimbursements
Employees submit expenses from their phone; approvals and reimbursements follow the same rules as everything else.
Accounting sync
Purchase orders, invoices, and payments sync to QuickBooks Online, Xero, and NetSuite — or export on a schedule.
SIMPLE PRICING
One plan. Everything included.
ProcWisely
For your whole organization
Flat rate. No per-seat charges, no add-ons, no annual contract.
- Unlimited users and requests
- Approval workflows and budgets
- Purchase orders and three-way matching
- Inventory, expenses, and reimbursements
- QuickBooks, Xero, and NetSuite sync
- Email support, one-business-day SLA
NO CREDIT CARD REQUIRED · CANCEL ANYTIME
Need more?
If your team has requirements beyond the standard plan, we're happy to work them out with you.
- Security questionnaires and reviews
- Custom terms or invoiced billing
- Hands-on onboarding for larger teams
BEFORE YOU SIGN UP
Questions, answered.
How long does it take to get up and running?
Most teams are live in under a week. Import vendors and your chart of accounts via CSV, configure approval rules, invite users — that's it. No professional services required for standard configurations.
How is my data protected?
All traffic is encrypted in transit (TLS 1.2+), and passwords are stored only as salted bcrypt hashes — never in plain text. Access is controlled through role-based permissions, from admin down to view-only, and every action in the system is recorded in an audit log your admins can review at any time.
Does ProcWisely integrate with our accounting system?
Yes. We support direct integrations with QuickBooks Online, Xero, and NetSuite, and can sync purchase orders, invoices, and payment records via our public API or scheduled CSV exports.
Can we customize approval workflows?
Yes — fully. Approval rules can branch on amount thresholds, department, cost center, vendor, GL code, or custom request fields. Delegation, parallel approvals, and step-skipping for emergencies are all supported.
What does pricing look like?
One flat rate: $20 per month for your whole organization. Every feature is included and users are unlimited — no per-seat charges, no add-ons, no annual contract. Every new account starts with a 30-day free trial, no credit card required, and you can cancel anytime.
What kind of support do you offer?
Every account includes email support with a one-business-day response SLA. If your team needs hands-on onboarding help or has requirements beyond the standard plan, reach out at contact@procwisely.com.
Buy wisely from day one.
Set up your vendors, rules, and budgets this week — and put every purchase on the record from the first request.